E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Operations CoordinatorAbout the Role

We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline.

This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast.

Work Structure & Requirements

• Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila)

• Schedule: Part-time (with potential to move to full-time) - 20 hours per week

• Time Zone: PHT (Philippine Time)

• Compensation: $8 USD per hour

Key Responsibilities1. Supplier & Vendor Management

• Manage day-to-day communication with co-packers and ingredient suppliers

• Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety)

1. Purchasing & Order Management

• Draft purchase orders for CEO sign-off and track orders through to delivery

• Match invoices to POs and maintain accurate purchasing records

1. Logistics Coordination

• Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery

• Ensure order details and documents are submitted on time; track shipments and flag delays early

1. Production Tracking

• Monitor production runs, lead times, and stock levels against the launch plan

• Keep relevant stakeholders informed of any issues or changes

1. Regulatory Admin

• Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines)

• Maintain accurate records across supplier, order, and shipment trackers

1. CEO Support & Follow-Through

• Chase actions and deliverables from meetings

• Prepare a weekly status report for the CEO

• Keep projects moving and escalate blockers proactively

Required Skills & Experience

Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred

Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential

Communication: Clear written and spoken English for supplier and stakeholder correspondence

Tech: Confident with spreadsheets and Google Workspace

Work Style: Highly organised, detail-oriented, and follows through without needing to be chased

Remote Experience: Comfortable working independently in a remote setup Bonus Points

• FDA Philippines product registration experience

• Experience working with suppliers in Vietnam or ASEAN

• Cold-chain logistics experience

Originally posted on Himalayas