Global Expenses Specialist

As ClickHouse scales, we're building the technology and operating foundation Finance needs to continue to enable our rapid growth. As part of that work, we're standing up a dedicated Travel & Expense (T&E) function and are looking for a Senior Expense Specialist responsible for maturing the current processes and day-to-day operational excellence.

What You'll Do:Audit, Compliance & Risk

• Own expense audit end-to-end

• Build and maintain the SOX-ready control environment for T&E, including documentation, testing support, and sign-off readiness.

• Track and reduce policy non-compliance, turning an untracked risk into a measured, managed one.

Global Policy & Program Ownership

• Enforce one global, regionally compliant T&E policy — including EOR employees — to reduce local tax and audit exposure.

• Centrally administer and optimize the ClickHouse Expense tool, Corporate Card program and system integrations to the HRIS and ERP systems.

Reimbursement & Employee Experience

• Cut international reimbursement cycle time from ~30 days to ~7 through automated routing and clear SLAs.

• Reduce the time employees spend per claim through better tooling, clearer policy, and self-service support.

• Be the primary point of contact for T&E questions, escalations, and edge cases — approval flow issues, policy setup, and offboarding coordination with the People team

Reporting, Enablement & Change Management

• Build spend dashboards, KPI tracking, and executive reporting where none exists today.

• Deliver role-based training and a global T&E champion network, and lead structured change management (ADKAR or similar) to drive adoption of new policy and tools.

• Partner with Accounting to complete the handoff of remaining T&E responsibilities.

What You Bring Along:- 4+ years of experience in travel & expense, accounts payable, or finance operations, ideally at a high-growth or Cloud software company with a distributed, multi-entity employee base.

• Hands-on ownership of Expensify, Ramp (or a comparable card/expense platform), and NetSuite integrations — you know what breaks in these systems and how to fix it at the root, not just route the ticket.

• Working knowledge of SOX controls and audit readiness for expense and card programs; experience building or maintaining automated fraud detection a plus.

• Comfort designing policy for a global, multi-entity, multi-employment-type workforce (FTE and EOR, including platforms like Deel), and translating that policy into system configuration.

• A track record of building reporting and KPI visibility from scratch — you don't wait for a dashboard to be handed to you, you build it.

• Experience running training and change management for a process or tool rollout (ADKAR or similar frameworks a plus).

• Ownership mentality: you see a broken process and fix the root cause, not just the ticket in front of you.

• Independence: you troubleshoot issues, ask clarifying questions, and propose solutions rather than escalating every ambiguity.

• Curiosity: you ask why a process exists before you automate it, and you're a lifelong learner when it comes to new systems.

• Follow-through: you see initiatives through to full adoption, not just launch.

#LI-remote

Perks- Flexible work environment - ClickHouse is a globally distributed company and remote-friendly. We currently operate in over 25 countries.

• Healthcare - Employer contributions towards your healthcare.

• Equity in the company - Every new team member who joins our company receives stock options.

• Time off - Flexible time off in the US, generous entitlement in other countries.

• A USD$500 Home office setup if you’re a remote employee.

• Global Gatherings – We believe in the power of in-person connection and offer opportunities to engage with colleagues at company-wide offsites.

Culture - We All Shape ItAs part of a rapidly scaling start-up, you will be instrumental in sha...